What size tent do I need? This depends on what you’re going to do under the tent & the number of people you expect to be under the tent at any given time. Banquet Seating (people sitting at tables) and Auditorium Seating (people sitting in chairs in rows like in a theater) are listed here. If you’re going to have a Dance Floor, DJ/Band, Buffet Tables, Gift Tables, etc you will need to make allowances for this by going to the next size tent or maybe even two sizes up. If you’re not sure call our office & we will do our best to help you decide. We can even do a CAD Drawing!
What’s the difference between a Tent or a Canopy? They’re all open air structures & do not come with sidewalls (sidewall is available for most at an additional cost).
All Purpose AP Tents / Canopies are lightweight tension structures for Do-It-Yourself installation on lawns. They are ideal for shade or light rain, but are not suited for windy or extreme weather conditions. They MUST BE staked into the ground, are held up by a center pole(s) & ropes which must be extended 6’ out & staked around the perimeter of the Canopy.
Pole Tents have perimeter “side poles” & “center poles” going down the center of the Tent. In 30 & 40 wide Pole Tents there is only 1 row of poles going down the center. In 60-wide Pole Tents there are 2 rows of center poles. Pole Tents use ratchet straps that extend to stakes that are 6-8 feet out from each side pole. Pole Tents are generally used for larger events & locations that have plenty of space.
High Peak, Structure, & Frame Tents are more like a free standing structure, only having perimeter (side poles) & no center poles. They’re often used in areas of limited space or in close proximity to buildings or other structures where you’re trying to get the most Tent in the smallest space & are great for parking lot sales, street parties, areas where it’s impossible to drill in the surface or where a center pole is unacceptable. Manufacturers always suggest the safest method is staking 5′ to 7′ away from Tent but since they’re supported by the framing the stakes can be adjusted.
How much space do I need for each type of tent? Allow a minimum of 5 feet all around the perimeter of the tent for setup. That means if you order a 20′ x 20′ size, the area you want to have should be about 30′ x 30′. We can of work with smaller areas but in order to do so we need to know in advance & to be prepared. Remember our Crews need space to work AROUND the tent & they also need to park our delivery vehicle (the closer they can get to the site – the better)! Don’t forget to trim any tree branches hanging down & check if part of the house could possibly interfere with the top of the tent! Trim tree branches BEFORE we arrive or you will be charged a wait time fee.
Pole Tents: It’s best if you have an unobstructed space 20-feet greater than the width & 20-feet greater than the length. For example if you want to rent a 30×60 Pole Tent you should have an unobstructed space of 50×80. But a minimum of 10′ greater than the width & length is required.
High Peak & Frame Tents: Need minimal additional space – as little as 5-feet greater than the width and 5-feet greater than the length.
Are sides (walls) included in the price of the tent? Most of our Tents have sidewall available – solid white sidewall run an additional $1.50 per linear foot & windowed sides are $2.00 per linear foot. You may rent one side or all sides depending on your need & weather conditions. Sidewall added AFTER a tent has been setup costs twice as much, plus there is an additional Delivery fee IF we are able to do add a delivery into our already scheduled route. Sidewall is NOT anchored to the ground & will move with windy conditions. Most sidewall can be attached to corner legs – anchoring & weighting sidewall is additional.
Can the tent be set up on concrete? Tent manufacturers always recommend staking because it’s safest. There are certain applications where staking is impossible or undesirable. We routinely set Tents up on concrete. In some instances we drill into the concrete & use anchors where we attach “eye bolts” (instead of stakes) to attach our ratchet straps. Some Tents can also be weighted with Concrete Weights which alleviate the need to drill. Weighting is an added expense and often involves forklifts. NEVER use water barrels to secure a tent. You can find vendors who will underweight a tent in order to do it for less cost. It’s NOT worth it – plan for the worst! See Staking vs Weighting
What do I need to do before you set the tent up?
1. Some cities require a “Tent Permit” – call your city hall to inquire about cost, requirements, & what else you need to get this done. IT’S THE CUSTOMERS RESPONSIBILITY TO HAVE ALL THE APPROPRIATE PERMITTING! We can supply copies of Tents Fire Retardant Certificates if needed (we prefer at least a 2-week notice). We can arrange Permitting for you – the charge depends on the city.
The State of Minnesota enforces a NOISE ORDINANCE from 10 PM to 7 AM. We cannot use jackhammers for installing stakes (large tents) between those hours unless you have a special Permit.
2. If you have underground sprinklers, septic, or other underground utilities YOU must flag the heads, mark the lines with string & point this out to our installers. We cannot see what is under the surface of the ground & take no responsibility for any damage to subsurface utilities/lines.
3. Clear the area. Please ensure the area in which you want the Tent installed is completely free of all obstructions PRIOR to our installers arriving. We advised you to mow, sprinkle, remove pet feces, etc the day BEFORE setup (that includes snow plowing when necessary). Be sure to turn your sprinkler system off for the ENTIRE time the tent is on property. Restrain animals & pets while our staff & equipment is on property.
Are the tents weather proof? Under normal weather conditions tents provide a dry haven for outdoor events. Tents are temporary structures and ARE NOT intended to be occupied during lightning or high winds – evacuate to a permanent structure during inclement severe weather. See this link for more information.
How far out should I reserve my tent? Although we have several tents of every size it’s best if you reserve your tent as early as possible to ensure the size you want is available. We are required by law to have underground public utilities located & marked BEFORE we can stake. This is a free service however Gopher One requires a 48 business hour notice. If Gopher Ones unable to locate the utilities we may be able to weight the Tent however there are extra fees for weighting.
When do you install & remove the tent? As a general rule we like to put tents up one to three days prior to your event and take them down the next business day. This gives us time to postpone in case of inclement weather on the day originally scheduled for installation and allows you time to do setup & decor!
For example: if your party is on a Saturday, we usually install the tent on Friday (the least expensive cost is if it can be at ANY TIME fitting best in our route). We sometimes set up a day or 2 earlier depending on the situation and how many projects might be scheduled for that week & where they’re located. Pickup is most often scheduled for Monday (but we’ll ask you for the event start & end time to determine exactly when the best time for pickup would be for us). If you’re having a Friday night dinner party that starts at 6:pm, you may want to arrange for a limited time / earlier delivery on Friday (which has an extra fee). For most events, there is no cut and dried time for installation or takedown because of many different factors. We strive to be flexible and accommodate the needs of our customers balanced with weather as well as what is possible for our tent crews to do in a day.
Can we decorate the tent? Yes, but please do not use anything that will get next to the white tent top and possibly cause a color transfer. Crepe paper, balloons, signs, etc. are a few examples of things that may induce a color transfer which will require the tent to be specially cleaned or possibly replaced which will be the responsibility of the renter. If you have any questions please ask prior to doing any decorating. NOTE: Some cities require that all decor be fire-retardant.
Can we BBQ under the tent? NO. Barbecuing will damage the vinyl. Also, the International Fire Code states, 3104.7 NO Open flame or other devices emitting flame, fire or heat or any flammable or combustible liquids, gas, charcoal or other cooking device or any other unapproved devices shall not be permitted inside or located within 20 feet (6096 mm) of the tent or membrane structures while open to the public unless approved by the fire code official.
How does lighting work? We first run extension cords thru the top of the Tent as we install it and run it down the center poles. We can install lights either pointing down or reflecting upwards off the Tent top. It’s helpful & necessary to have the power source available BEFORE we setup so we can test it!
Can someone from Broadway Party & Tent Rental look at our area and tell us the size tent we can put up? Yes. We’re happy to come to your place and survey the area! In fact on Tents 30′ & larger we require a SITE INSPECTION because we feel it’s important to verify measurements, check for overhead obstacles, etc. There is a minimal charge for this service in the Twin Cities area (which is often credited on Reservations). If outside the area call for pricing. Please complete this Layout.
Plan a Site Visit by ALL the major vendors. With a Site Inspection, vendors will probably see more than you realize! Things like, where does the water go if it should rain; electric source options; pedestrian flow between the facility & tent; how it will effect your continuing operations & trucking; how to make the event safe; and many other compliance issues. Broadway Party & Tent Rental may even help you anticipate the needs of the other suppliers!
What if I only need the tent for a couple hours can I get the tent cheaper than the “event” rate? Our charges are the same for 1-day or 3-days as a large part of Tent pricing is the labor involved in setting up a tent & then cleaning it when it’s returned. Additional days/weeks/months are priced at a discount (please call our office for this pricing).
See this link more More Information