Don’t Miss a Thing with our Grad Party Planning Checklist!
Graduation is one of those great rites of passage that makes someone feel special, so why not celebrate with an exciting graduation party? Graduation parties are a fun way to celebrate that accomplishment as well as mark the transition of your graduate from one phase of life to the next.
Looking for something unique? Broadway Party also carries concession equipment like popcorn machines, cotton candy spinners and slushie machines to make your party a hit! Broadway is here to provide quality rental equipment so special graduate’s party exceeds expectations! Give us a call!
Click here for more tips on planning your graduation party!
6 Weeks before the party
Check calendar and call school to get schedule of events
Decide if you want to co-host with other parents
Start collecting memorabilia and assembling scrapbook or boards
Pick date & location
Call or stop by a rental company to see all the fun stuff for rent – order your
tables, chairs and tent
Call caterers or local restaurants for bids
Decide on a theme, call for entertainment prices
Order or start making invitations
Start on invitation list
Select caterer or ask a friend to help
Rent tables, games, serving equipment?
Buy thank you notes, stamps and return address labels
Buy paper plates, napkins, silverware, glasses, etc.
Buy decorations, including a centerpiece
Order food & beverages
Mail invitations 3 weeks before the party
Buy cards and gifts for your graduate and friends
Find a place for your pets
Finish scrapbook or board
Save or buy containers for leftover food
The week of the party
Pick up food & beverages
Buy extra batteries and charge video & camera batteries
Send invitations to school with your graduate
Wrap gifts for graduate and friends
Make cardholder and set up decorations/memorabilia
Confirm hotel reservations for out of town guests
Set up tent on the day before the party
Review guest list and expectations with graduate
Confirm delivery of rental equipment and plan to be there for a quick inspection
Talk to your graduate about your expectations during the party
The day of the party
Sleep as late as you can; you’re gonna need all the energy you can get!
Wake up your graduate with breakfast in bed
Take your pet to a friend’s for a day of rest
Set out trash barrels (and recycling boxes if serving canned drinks)
Sweep the front entryway, driveway and garage (if you are using it)
Pick up balloons and put up yard signs and directional signs
Meet with your helpers. Give them detailed instructions
Set tables, serving tables and beverages
Set out non-perishable food early
Set out perishable food at the last minute
Give your graduate a letter saying how proud you are of them
Give your graduate a big hug and let the celebration begin!